Sayer Clinics: Privacy Policy

Sayer Clinics Limited uses your personal data to provide our service to you. We have described how we collect, store and use your data in this Privacy Policy. We take our responsibility to look after your data seriously and we respect your privacy. There are steps you can take to control what we do with your data and we have explained those steps below.

When we talk about data and personal data in this Privacy Policy, we mean personal data which identifies you, such as your name and contact details.

This Privacy Policy also includes information about how your information is used on our systems and where that information is stored and disclosed.

Who is responsible for your data?

Sayer Clinics Ltd is responsible for your data. Our address is: 8 Sunningdale Gardens, London W8 6PX. We are the data controller of the data which we collect from you, and as such we control the ways your personal data is collected and the purposes for which your personal data are used.

Personal data we collect about you:

How we use your personal data

We collect your personal data in order for us to:

Marketing: How to manage the messages we send to you

If you receive our newsletter, you can control if you want to opt out by either clicking the unsubscribe link in the bottom of the most recent newsletter email that you’ve been sent, or you may log in to your account online, click the “account details” button and deselect the newsletter option.

You can opt in to marketing emails by logging in to your account, click the “account details” button and selecting the newsletter option.

If you’re unsure, email us on mail@sayerclinics.com and we’ll adjust your preference according to your wishes.

How long we keep your data

Active patients
We keep your account active with your full treatment history for as long as you are a patient with us. This allows us (our staff, practitioners and the website) to provide a personalised service to you.

Inactive patients
Once your account has reached 2 years of inactivity (no login or no appointments booked within a 2 year period), we will send you an email to let you know that we are going to remove your account. If you have had no appointments, we will give you 24 hours and remove all your details from our systems. If you have had appointments with us, then we will send you 2 emails, one giving 7 days notice and another giving 24 hours notice. If you don’t reply to the email, then your account will be removed.

How we protect your data

We protect your personal data against unauthorised access, unlawful use, accidental loss, corruption or destruction.

We have technical measures in place to protect your information and so that your account remains secure. We limit who can access our systems and keep our security and policies under review.

Who we share your data with

Transfers of data outside of Europe

PayPal may transfer your data outside of the EAA as noted in their Privacy Policy available online here:www.paypal.com/en/webapps/mpp/ua/privacy-full. They have a strong commitment to security and privacy that your PayPal account is tied to.

Our system for sending emails to you from the website does operate outside the EAA, but it is Privacy Shield Certified as can be seen in this article.

The system that sends our marketing emails operates outside the EAA and is Privacy Shield Certified as can be seen in this article.

Your rights

Under the GDPR, you have several rights that you can exercise.

Should you wish to exercise any of these rights, please contact us on mail@sayerclinics.com or call the clinic on 020 7937 8978 and we’ll help you. There’s no charge for these requests (unless repetitive) and we aim to fulfil your request as soon as we can and within 30 days.

We do not use profiling or automated decision making, so that is not something that our patients need to opt out or opt in to.

Currently, there’s no process by which we can automatically share your patient history with another provider that you specify (data portability), so your right to data portability cannot practically be fulfilled. However, should you wish to exercise this right, please contact us at mail@sayerclinics.com and we’ll liaise with our technical team in order to discuss your request.

Complaints

If you have any complaints on how we use your data, please email us at mail@sayerclinics.com or call the clinic on 020 7937 8978 during opening hours and we’ll do our best to help.

Alternatively, you can contact the Information Commissioner’s Office by telephone on 0303 123 1113 or view their website at www.ico.org.uk/concerns/.

Contact Us

You can write to us at Sayer Clinics, 8 Sunningdale Gardens, London W8 6PX. You can email us at mail@sayerclinics.com or call the clinic on 020 7937 8978 during clinic opening hours.